If you’re considering a move to Spain to work under the Spanish Digital Nomad Visa (DNV), securing an A1 certificate from HMRC can make the process much simpler - and potentially save your employer significant costs. The A1 certificate confirms that you pay UK National Insurance instead of the more expensive Spanish social security, an alternative accepted by the UGE (Unidad de Grandes Empresas y Colectivos Estratégicos) for DNV applicants. This guide will walk you through the specific steps to secure your A1 certificate for your DNV application, highlighting essential forms and best practices for a successful submission.
Given current processing delays, it’s important to start your application as soon as possible. Below, we explain which forms you’ll need, how to fill them out for the DNV context, and what to do if your plans change.
Why Use the A1 Certificate for the DNV?
Spain’s Digital Nomad Visa allows non-Spanish residents to live and work remotely in Spain, but it comes with strict social security requirements. Ordinarily, employers would need to register with Spanish authorities and pay higher social security contributions on your behalf. However, the UGE accepts the UK A1 certificate as an alternative, allowing you and your employer to continue with existing UK National Insurance contributions instead. This not only simplifies the process but also results in substantial cost savings.
Understanding the A1 Certificate
The A1 certificate (formerly E101) is proof that you remain under the UK’s social security system while living and working temporarily in another EEA country, such as Spain. For Digital Nomad Visa applicants, this document is your gateway to avoiding double social security contributions and ensuring compliance for both you and your employer.
Starting the Application: Key Forms
The A1 application process involves two forms, which are particularly relevant for DNV applicants.
Form CA3821: For Your Employer
Your UK employer must complete form CA3821. This supplies HMRC with details of your employment in the UK and confirms you will be posted temporarily to Spain under the DNV scheme. This is necessary for HMRC to formally recognize your continued UK social security coverage.
Form CA3822: For You or Your Employer
Form CA3822 should be completed either by you or with your employer’s assistance. This form covers personal details, the nature of your assignment in Spain, and the projected duration of your stay. Since visa authorities and HMRC require precision, ensure details are clear, accurate, and consistent with the information on your DNV application.
Tips for a Successful DNV Application
Submitting correct and complete forms will help avoid delays that could put your visa at risk. Pay attention to these essential tips:
1. Specify the Correct Duration
On both forms, state your intended work duration in Spain as "2 years minus one day." This is the most that HMRC will typically grant.
2. Ensure the Start Date Precedes the Application Date
Your assignment’s start date must be before the date you apply for the A1 certificate. For example, if you apply on July 10th, your assignment’s start date should be July 9th or earlier.
3. Use a Spanish Work Address for S1 Entitlement
When prompted to provide your work address, always use your Spanish address. This is crucial not only for your DNV but also if you wish to obtain the S1 form, which entitles you to Spanish public healthcare.
What If Your Plans Change?
If your trip to Spain is postponed or cancelled after receiving your A1 certificate, you can notify HMRC and reapply with updated dates. Flexibility in the process ensures that your documentation remains correct and valid for your actual period in Spain. Keeping HMRC informed is critical for maintaining compliance with both UK and Spanish requirements.
Conclusion: The Smart Route for DNV Applicants
Applying for an A1 certificate is the most cost-effective and streamlined way to meet the social security requirement for the Spanish Digital Nomad Visa. By using the A1, you and your employer can avoid the expensive and complex process of registering with Spanish social security, all while staying compliant with Spanish immigration law.
To set yourself up for a smooth application:
- Have your employer complete the CA3821, and ensure you or your employer fill out CA3822 accurately.
- List the posting duration as "2 years minus one day."
- Use a start date before your application date.
- Enter your Spanish work address for S1 healthcare entitlement.
With careful preparation, the A1 certificate can greatly simplify your DNV application so you can focus on making the most of your new lifestyle in Spain.
If you're wondering what comes next after your initial A1 certificate period ends, check out our guide on renewing your A1 certificate and next steps after the "2 years minus one day" period.
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